A. General Provisions
1. Name, Place of Business, and Agent
The name of the Cooperative is Zinc Collective, LLC. Its principal place of business shall be such place in California as the Members may hereafter determine. Its resident agent in the State of California shall be determined by the EAC.
The purpose of the Cooperative shall be, and such additional activities in furtherance of the foregoing as may be unanimously approved in advance by the Members (collectively and severally the “Approved Purpose”) and, without limiting the foregoing, to engage in any lawful activity for which limited liability companies may be formed under the California Revised Uniform Limited Liability Company Act (the “Act”).
3. Term of Cooperative
The term of the Cooperative shall commence the date the Articles of Organization were filed with the California Secretary of State and shall continue on a perpetual basis unless dissolved pursuant to this Agreement or the Act.
1. Classes of Members
The Cooperative shall have one class of Members.
2. Becoming a Member
To become a Member of this Cooperative, a person seeking membership (a “Prospective Member”) must:
a. Work for The Cooperative
A Prospective Member must work for the Cooperative for a minimum of 120 hours over a period of 12 consecutive months prior to becoming a Member. If the Members approve, a Prospective Member may have their minimum hours and work period requirements reduced.
b. Work with Different Members
A Prospective Member must directly work with or collaborate with at least two (2) current members.
c. Take Part in Leadership Training
Every Prospective Member must take part in leadership or entrepreneurial training and provide a certificate of her completion of such training to the Cooperative. Examples of acceptable trainings include trainings on cooperative organizations, or programs that build the leadership and entrepreneurial skills of the Prospective Member.
d. Make a Written Request to Become a Member
A Prospective Member must write a brief request to become a Member, explaining why they would like to become a Member.
e. Approval by the EAC and the Members
A Prospective Member must be approved by the EAC (as defined below) and the Members, by means of the process described in Section B.3, below.
f. Make a Capital Contribution
A Prospective Member must contribute $2,000 to the Cooperative. This is called a Capital Contribution. If the Members approve, a Prospective Member may make her required Capital Contribution by contributing something other than money, such as services or equipment, or by making payments over time, after she becomes a Member.
3. Acceptance of Members
The application review and approval process for a Prospective Member is as follows:
a. Upon receipt of a Written Request by a Prospective Member to become a Member, the EAC will designate a “Member Advisor”, to advise the Prospective Member of the process of becoming a Member, to review the Prospective Member’s Written Request, and verify that the Prospective Member has completed the requirements of Section C.2.a through C.2.d, above. The Member Advisor must be a current Member but is not required to be a Manager or Officer.
b. Once the Member Advisor has confirmed that the Prospective Member has completed the requirements necessary to be eligible for membership, the Member Advisor will place the Prospective Member’s candidacy on the EAC’s agenda within thirty (30) days.
c. At a meeting of the EAC of the Cooperative, the EAC must unanimously vote to accept the Prospective Member as a new Member of the Cooperative. The vote shall be held without the Prospective Member in the room. Members of the EAC voting “No” shall be asked to explain themselves.
d. Following approval by the EAC, the Members must approve the admission of a Prospective Member through a process of non-objection. Specifically, the EAC shall send notice to the Members that includes at minimum the following information:
i. name of the Prospective Member
ii. a brief description of their work
iii. the names of the Members with whom the Prospective Member has collaborated
iv. the hours and months in which the Prospective Member has worked
v. the name of the Membership Advisor.,
e. Following the notice described, current Members may raise an objection within seven (7) days. Unless twenty five percent (25%) or more of the existing Members object to the admission of the Prospective Member in writing to the EAC within the stated deadline, for any reason or no reason, then Prospective Member shall be admitted as a Member.
f. If the EAC declines to approve a Prospective Member or if twenty five percent (25%) or more of the existing Members object to the admission of the Prospective Member within the stated deadline, then the Prospective Member shall not be admitted as a Member, and the Cooperative shall return any of the Prospective Member’s Initial Capital Contribution.
g. If the Prospective Member is approved by the EAC and the Members, and upon meeting all of the qualifications of Section A(2) above, the Prospective Member shall immediately become a Member.
4. Former Members
If a former Member seeks to be reinstated as a Member, the EAC may by unanimous vote waive the candidacy period and application process and renew a former Member’s Membership.
5. No Transfers of Membership.
No Member may transfer her Membership or any right arising from that Membership. Any attempted assignment or transfer of Membership shall be void and will not confer rights on the intended assignee or transferee.
C. Member Rights and Duties
1. Duty to Devote Time:
Subject to the participation minimums contained in Section H.2.b, each Member shall devote such time and attention to the Cooperative as he or she chooses. There shall be no requirement that Members contribute an equal amount of time to the Cooperative.
2. Right to Work:
Members acknowledge that work opportunities may fluctuate with the Cooperative’s business needs, and that the practical needs of the business may mandate that certain Members work more than others. However, Members agree to strive to offer all Members the opportunity to work and earn money in the Cooperative.
3. Duty to Attend Meetings
Members shall strive to attend each Monthly Member Meeting.
4. Duty of Confidentiality
Due to the nature of its business, confidentiality is important to the Cooperative, the Members, and Cooperative clients. From time to time, Members may learn information about the Cooperative, its clients, its client projects, and research and development projects of the Cooperative that is sensitive or proprietary information (collectively, “Confidential Information”). Confidential Information shall not include information that, at the time of disclosure:
a. is or becomes generally available to and known by the public other than as a result of, directly or indirectly, any breach of this Section by the Members;
b. is or becomes available to a Member on a non-confidential basis from a third-party source, provided that such third party is not and was not prohibited from disclosing such Confidential Information;
c. was known by or in the possession of the Member before being disclosed or learned through the Cooperative; or
d. is required to be disclosed under applicable federal, state or local law, regulation or a valid order issued by a court or governmental agency of competent jurisdiction.
In furtherance of the foregoing, each Member shall: (A) protect and safeguard the confidentiality of all Confidential Information with at least the same degree of care as she would protect her own Confidential Information, but in no event with less than a commercially reasonable degree of care; (B) not use any Confidential Information, or permit it to be accessed or used, for any purpose other than to exercise her rights or perform its obligations under this Agreement; and (C) not disclose any such Confidential Information to any person or entity, except to other Members or Cooperative representatives who need to know the Confidential Information to assist the Member, or act on its behalf, to exercise its rights or perform its obligations under the Agreement. A Member shall be responsible for any breach of this Section caused by that Member or her representatives. Members shall promptly return or destroy all copies of Confidential Information upon termination of her membership. In addition to all other remedies available at law, the Cooperative may seek equitable relief (including injunctive relief) against a Member or her representatives to prevent the breach or threatened breach of this Section and to secure its enforcement.
D. How to Govern and Manage the Cooperative
1. All Members of the Cooperative shall be Managers
All Members shall be Managers of the Cooperative. It is the intent of the Members to actively engage in, lead initiatives for, and manage the business of the Cooperative. As all Members are Managers, it is the intent of the Cooperative that no Member is considered an employee of the Cooperative as a result of being a Member.
2. The Executive Administration Committee (“EAC”)
In order to assist the Members in the administration of the Cooperative, the Members shall appoint an Executive Administration Committee (the “EAC”) to provide administrative services. Except as otherwise provided by the RULLCA, the EAC shall exercise such powers and perform such duties as specified in this Agreement and as determined by the Members.
b. Eligibility; Appointment; TermAny person serving on the EAC must be a current Member of the Cooperative. The Members may set additional qualification and eligibility requirements for participation in the EAC. The EAC shall have the number of seats, titles, and terms as are determined by the Members. The method for electing or appointing members to the EAC shall be determined by the Members.
3. Member Management Meetings
The Members shall meet regularly for Management Meetings. Members may participate by telephone, skype, or another similar mechanism. Management Meetings shall be monthly, and shall cover, among other topics, a report about normal business operations from the previous Month, a report on finances, and planning upcoming events. No less than each quarter, the Treasurer shall give a budget report which shall include an accounting of the Cooperative’s expenses, revenues, and an update on the Member’s Capital Accounts, if applicable.
a. Each Member shall have one vote on each matter submitted for a vote.
b. Cumulative voting (i.e., pooling of votes) shall not be permitted for any purpose.
c. Proxy voting shall not be permitted for any purpose.
d. Unless otherwise specified, all votes shall be conducted using the processes in Section F.3.
Written ballots (including written ballots administered online) or personal voting may be used at any meeting of Members. Personal voting may include, among other things, raising a hand or vocalizing a vote. If the ballot is not written, a member of the EAC must record each vote and incorporate each vote into the meeting minutes. Any written ballot used at a meeting shall:
i. Describe the proposal
ii. Provide an opportunity to approve or disapprove the proposed action;
ii. Provide an opportunity to approve or disapprove the proposed action; and
iii. State that unless revoked by the Member voting in person at the meeting, the ballot will be counted if received by the Cooperative on or before the time of the meeting.
f. When ballots are distributed at a meeting, the number of Members voting shall be considered present for the purposes of determining quorum with respect to the specific actions in the ballot.
5. Member Unable to Attend Meeting
If a Member is unable to attend a meeting, then that Member must notify the other Members twenty-four (24) hours prior to the commencement of the meeting. If the Member is unable to participate in the meeting in any form, then that Member shall be responsible for reading the minutes and notes taken from that meeting. Each Member shall make a good faith effort to attend each meeting.
Notice of a meeting shall be given to each Member by electronic transmission, or by mail or other means of written communication. Notice to Members must be given no less than five (5) days before the date of the meeting. The Cooperative shall also publicly display a calendar, whether physically or electronically, which lists the date of the next meeting. The notice shall state the following:
i. Meeting place, date, and time of the meeting;
ii. If applicable, the log-in or call-in information for telephone/video/web conference; and
iii. In the case of a special meeting, the general nature of the business to be transacted, and that no other business may be transacted.
b. Member access of records: The Cooperative shall ensure that all documents related to the meetings, including minutes, notes, proposals, adopted policies and procedures, and ballots, shall remain publicly available for the Cooperative and its Members.
6. Emergency Special Meetings
a. An emergency meeting can only be called for a single decision item (not discussion item) that absolutely cannot wait until the next scheduled meeting.
b. Emergency meetings may be called by any two Members by giving notice to the EAC. The EAC must schedule the emergency meeting within 72 hours of receiving notice.
c. Notice of the emergency meeting will be given by email or by individual text message or phone call to all Members.
d. The Notice of the emergency meeting shall include the decision item.
e. Vote to Delay
The EAC may include with the Notice a binding vote with the Notice on whether the question of whether the item can or cannot wait until the next scheduled meeting time.
i. If, at one hour before the emergency meeting, a majority of responses in the digital vote agrees that the meeting can wait, no meeting will take place.
ii. If an emergency meeting does not take place, this item will be added to the next general meeting agenda.
f. The agenda for an emergency meeting will be the emergency item only.
g. An emergency meeting can take place at the regular meeting place of the Cooperative or by conference call.
All Members shall be invited and welcomed to bring Proposals to the Cooperative. A Proposal includes, but is not limited to, any request to change Cooperative policy, procedures, or processes, to engage in a new project, or to change the roles and positions of Members. The EAC, in consultation with Members, will establish procedures for Members to bring a proposal to a vote.
8. Adopting Time Sensitive Proposals Outside of Meetings
In the event that an opportunity or need arises, and 60% of the Members agree that a Proposal needs to be considered quickly, then, if the Members are not in a meeting, the Members shall vote on a Proposal and the Proposal shall pass with the approval of 80% of the Members. The EAC shall keep a record of the proposal and outcome of the vote. If fewer than 60% of the Members agree that a decision is needed quickly, then the Proposal shall be made at the next Member Meeting and shall be brought and considered in the manner in which Proposals are required to be brought.
The minimum number of Members needed to be at a meeting to make decisions binding is referred to as “quorum.” The Cooperative intends for its Members to initiate and lead projects for the Cooperative. It has therefore adopted a decision-making structure where most decisions can be made at a meeting with a smaller quorum while major decisions require a higher quorum.
a. Default Provisions
Unless designated a Major Decision (as defined below), all proposals of the Cooperative may be considered and decided at a meeting with quorum of fifty percent (50%) of the Membership in attendance.
b. Major decisions
The following proposals require a quorum of at least seventy percent (70%) of the Members in attendance:
i. Getting a loan in the amount of $50,000 or greater;
ii. Changing the Cooperative’s primary business;
iii. Merging, selling, or dissolving the Cooperative;
iv. Amending this Agreement; and
v. Entering the Cooperative into a financial obligation that exceeds $100 per transaction.
10. Approving Proposals
Unless otherwise specified in this Agreement (including Section F.9 below) or as required by law, all proposals shall be approved by two-thirds (2/3rds) of the Members at a meeting with quorum.
11. Unanimous Consent Required
a. Amend this Operating Agreement
The unanimous consent of the Members is required to amend this Operating Agreement.
b. Acts outside of the Ordinary Course of the Cooperative’s Activities
Pursuant to Section 17704.07(c)(4) of RULLCA (the California law governing LLCs), the unanimous approval of the Members is required to take any activities outside the ordinary course of the Cooperative’s activities, except as otherwise provided under Article 10 of RULLCA.
12. Committees and Delegation
The Members may delegate the management of certain tasks and realms to committees, and those committees shall meet separately from the Management Meetings.
13. Adopting Other Rules and Policies
The Members may adopt other rules and policies outside of this Agreement. The Members shall record all other rules and policies in a separate document that is provided to all Members, or they shall amend this Agreement to include the new rules and policies.
E. Cooperative Projects
1. Two Types of Cooperative Projects
The Cooperative will engage in two distinct types of projects and will record patronage for separately for each type, as follows:
a. Direct Client Service Projects.
i. Description: These projects shall typically be paid by a third-party client in exchange for services from the Cooperative and its agents. Direct Client Service Projects will typically have a defined scope, timeline, and negotiated rates with the third-party client. Contracts for Direct Client Service Projects shall typically be between the third-party client and the Cooperative.
ii. Consolidated Patronage Record: The Cooperative shall maintain a consolidated record of all patronage by Members in support of all Direct Client Service Projects.
b. Worker-Owned Technology Projects.
i. Description. Members of the Cooperative may choose to develop software programs, applications, or other intellectual property for the purpose of commercialization, including but not limited to use in future Direct Client Service Projects. The Cooperative anticipates that Worker-Owned Technology Projects shall have a longer timeline for commercialization.
ii. Distinct and Separate Patronage Records. The Cooperative seeks to simultaneously compensate those Members who contribute to the research and development of intellectual property while also maintaining flexibility for the Cooperative to determine the best means to commercialize any intellectual property. Therefore, for each Worker-Owned Technology Project, the Cooperative shall maintain a record of each Member’s patronage for each Worker-Owned Technology Project separately. We will keep written records of the date on which a product's development began and all Members and the Cooperative will track their work hours on each product. If certain work cannot be adequately pegged to a specific product, then the EAC, in consultation with the Members involved in the Worker-Owned Technology Project, will make reasonable estimates of time allocations across products and document the basis for the allocations.
F. How Money is Managed in the Cooperative
1. Capital Accounts.
a. Each Member will have an internal account called the “Capital Account,” which generally represents an accounting of the Member’s contributions to and distributions from the Cooperative and the Member’s share of the Cooperative’s net profits and net losses. In particular, a Member’s Capital Account includes the total of the Member’s Capital Contributions in cash and the fair market value of any property contributed to the Cooperative (net of any liabilities that the Cooperative assumes) plus the Member’s share of Cooperative net profits, minus the amount of cash or the fair market value of any property 8 (net of any liabilities that the Member assumes) distributed to the Member from the Cooperative and minus the Member’s share of the Cooperative’s net losses.
b. The Cooperative will maintain a separate Capital Account for each Member in accordance with the capital account rules of Section 1.704-1(b)(2)(iv) of the Treasury Regulations, and this Operating Agreement shall be interpreted and applied in a manner consistent with such Treasury Regulations. For this purpose, the Cooperative may, upon the occurrence of the events specified in Treasury Regulations Section 1.704-1(b)(2)(iv)(f), increase or decrease the Capital Accounts in accordance with the rules of such regulation and Treasury Regulations Section 1.704-1(b)(2)(iv)(g) to reflect a revaluation of Cooperative property.
c. For purposes of this Agreement, “net profit” or “net loss” means the Cooperative’s taxable income or loss for federal income tax purposes for the applicable period, as reasonably adjusted by the EAC in consultation with a qualified accountant or bookkeeper.
a. It is intended that the Cooperative be treated as a partnership for federal, state, and local income tax purposes.
b. The Members shall, individually, be responsible for paying federal, state, and any local income taxes attributable to their share of the Cooperative’s net profits and losses, whether or not cash distributions are made by the Cooperative to the Members.
c. Members understand that all Cooperative income must be allocated to the Members’ Capital Accounts, and acknowledge that they will need to pay taxes on the share of Cooperative income that is allocated to their Capital Accounts, including income that has not been distributed to Members. In addition, Members are responsible for paying all other taxes imposed on them individually, including quarterly self-employment taxes, as applicable.
3. Fiscal Year.
The fiscal year of the Cooperative for accounting and tax purposes shall begin on January 1 and end on December 31, except for any shorter taxable years in the years of the Cooperative’s formation and termination.
4. Allocation of Profits.
The net profits of the Cooperative shall be allocated among the Members based on i) the type of Project; and ii) the Member’s respective patronage for each project type, as follows:
a. Direct Client Service Projects
Profits attributable to all Direct Client Service Projects shall be allocated to the Member’s based on the consolidated patronage account maintained in connection with these projects under Section E.1.a.ii above.
b. Worker-Owned Technology Projects
The Members agree and acknowledge that profits are not anticipated on Worker-Owned Technology projects until the intellectual property can be successfully sold or licensed. When such profits are realized, they shall be divided among all past and present worker-owners on the basis of the total number of hours each worker- owner put into the product's development and marketing since the beginning of product development, consistent with the patronage records maintained for each project under Section E.1.b.ii.
5. Retaining Earnings and Making Distributions.
Distributions are cash or other assets paid to Members from their Capital Accounts. On a quarterly basis, 30% of the Cooperative’s projected net profits attributable to the quarter in question, as reasonably determined by the EAC in consultation with a qualified accountant or bookkeeper, shall be distributed to the Members in the same manner that such net profits would be allocated to the Members pursuant to Section F.4. The Cooperative shall not make distributions to the Members if doing so would leave the Cooperative unable to pay its obligations and liabilities. A Member shall not be entitled to withdraw any part of the Member’s Capital Contribution or to receive any distributions, whether of money or property, from the Cooperative except as specifically provided in this Operating Agreement.
6. Sharing Losses.
If the Cooperative has net losses, Members will share those net losses in proportion to their Capital Accounts.
7. Additional Tax Matters.
Except as otherwise provided in this Operating Agreement, all items of Cooperative income, gain, loss, deduction and any other allocations not otherwise provided for shall be allocated among the Members in the same manner as net profits and net losses under Section F.4 and Section F.6, as the case may be. To the extent a Member shall have a negative Capital Account balance, there shall be a qualified income offset, as set forth in Section 1.704- 1(b)(2)(ii)(d) of the Treasury Regulations. Each item of income, gain, loss and deduction of the Cooperative for federal, state and local income tax purposes will be allocated among the Members in the same manner as such income, gain, loss or deduction is allocated among the Members’ Capital Accounts. Items of income, gain, loss and deduction of the Cooperative with respect to any property contributed to the capital of the Cooperative shall be allocated among the Members in accordance with Section 704(c) of the Internal Revenue Code of 1986, as amended (the “Code”), using any method allowed by Section 704(c) of the Code and the Treasury Regulations thereunder selected by the EAC. The Members shall make appropriate amendments to the allocations of items pursuant to this Section if necessary in order to comply with Section 704 of the Code and applicable Treasury Regulations.
8. Tax Return Information.
Within 90 days after the end of each taxable year, the Cooperative shall send to each Member:
a. the information necessary to complete federal and state income tax or information returns; and
b. a copy of the Cooperative’s federal, state, and local income tax or information returns for the year, if available, and if not as soon as it is available.
9. Tax Administration.
a. The Members and the Cooperative acknowledge that the Cooperative is currently qualified under Section 6221(b) of the Code to elect out of the centralized partnership audit regime rules of Subchapter C of Chapter 63 of the Code, and hereby agree that the Cooperative shall make such election for all applicable tax years, in accordance with Section 6221(b) of the Code and applicable Treasury Regulations for so long as it qualifies.
b. In the event the Cooperative is required to appoint a “Partnership Representative” within the meaning of Section 6223 of the Code (and any comparable provision of state or local law, including as “tax matters partner”) with respect to a tax year of the Cooperative, the Chair or the Treasurer of the EAC shall be the “Partnership Representative.”
d. If applicable, each Member agrees to cooperate with the Partnership Representative and the Cooperative with respect to the conduct of such examinations.
G. Record Keeping and Accounting
1. Member Information Statements
Each Member shall complete a Member Information Statement and provide it to the Administrator. It is the responsibility of the Member to provide a new 10 Statement to the Administrator any time the Member’s information changes. The Member Information Statement form is provided in Exhibit B.
2. Required Record Keeping
At all times, the Cooperative must maintain records of the following:
a. Organizing and Governing Documents
An updated copy of the Cooperative’s current Operating Agreement, Articles of Organization, and any rules or policies adopted by the Member outside of this Agreement.
b. Financial Information
Information regarding the financial condition of the Cooperative:
i. Profit and loss statements, prepared on a quarterly basis;
ii. Balance sheets, prepared on a quarterly basis;
iii. Descriptions of the cash, bank account balances, and property of the Cooperative;
iv. Patronage Records consistent with Sections E.1.a.ii and E.1.b.ii; and
v. Any contributions that Members have been agreed to make in the future.
c. Tax Returns
A copy of the federal, state, and local income taxes for each year, updated once available.
d. Current Member Information Statements
Copies of all updated Member Information Statements.
e. Past Member List
A list of all past Cooperative Members, including names, last known mailing address, phone number, email address, the Member’s designated beneficiary for payment of the Member’s Capital Account upon death and for dissolution distributions, dates of membership, and total number of hours worked during the membership.
f. Meeting Records
A record of the minutes of Management Meeting proceedings.
3. Member Rights to Inspect Records
Each Member has the right to demand and receive, within a reasonable period of time, a copy of any of the above documents for any purpose reasonably related to their interest as a Member of the Cooperative. If a member would like a copy to keep, that Member shall pay for the copying expenses. The inspection may be made in person by the Member, or by an agent or attorney for the Member.
4. Annual Report
The Treasurer shall prepare, and all Members must receive, a copy of the annual report, prepared no later than 120 days after the end of the Cooperative’s fiscal year. The annual report must contain:
a. A balance sheet;
b. A detailed profit and loss statement for the full fiscal year;
c. A statement of all debts of the Cooperative;
d. A description of the basis on which each Member’s share of patronage or Loss was determined.
H. How to Terminate Membership in The Cooperative
1. Voluntary Resignation.
A Member may withdraw from the Cooperative at any time upon written notice to the EAC.
2. Involuntary Termination
A Member is subject to withdrawal or expulsion from the Cooperative under the following circumstances:
b. Performing no services for either a Direct Client Services Project or a Worker-Owned Technology Project for six (6) consecutive months unless that Member gives notice to the 11 EAC of an illness or disability that may prevent the Member from performing such services for no more than nine (9) months or under such other circumstances as are approved by the EAC; or
c. Failure to achieve a Vote of Confidence.
3. Vote of Confidence
A Member may be expelled from the Cooperative based on a “Vote of Confidence” with respect to any Member’s status as a Member in the Cooperative if the Vote of Confidence is not approved.
a. Violations that may trigger a Vote of Confidence include
i. committing physical or verbal acts of violence against a Member or other persons related to the Cooperative;
ii. using Cooperative resources or funds for personal benefit without the Members’ approval;
iii. Conviction of any felony;
iv. Violating the terms of a client agreement, this Agreement, or the Cooperative’s Code of Conduct.
b. A Vote of Confidence on a Member who committed a violation (the “Violating Member”) requires the affirmative vote of 80% of the membership for approval, not including the Violating Member.
c. Where a Vote of Confidence regarding a Violating Member has failed, the membership of such Member shall be terminated.
d. Upon notice of a violation that would trigger a Vote of Confidence, the EAC shall give notice to the Members of the reason(s) for the Vote of Confidence and no less than fourteen (14) days for the Members to submit their votes. Where a Member declines to submit a vote in response to such notice, it shall be considered a vote of no confidence.
e. Specifically, the EAC shall send notice to the Members that includes at minimum the following information:
i. name of the Member subject to a Vote of Confidence
ii. a brief description of the triggering event prepared by the EAC;
iii. A statement from the Member, if desired, disputing the triggering event
iv. At the EAC’s option, a response from the EAC to the Member’s dispute of the triggering event.
4. Rights upon Termination.
a. No Further Activities.
Termination of membership automatically removes an individual from all positions in the Cooperative, including but not limited to any committee of the Cooperative.
b. No Waiver of Liabilities.
A Member whose membership in the Cooperative is terminated shall be liable for any charges, dues, or other obligations incurred before the termination.
c. Conversion of Membership to Loan.
When a Member ends her membership voluntarily or involuntarily (except in the case of death, see below), that Member’s Capital Account and other debts the Cooperative owes the Member become a loan to the Cooperative. That loan must be paid to the Member within five years. The loan shall not accumulate interest during the first year. After the first year, it will accumulate interest at an APR of 3% on the outstanding amount. If funds are available and, with approval by at least 75% of the Members, the Cooperative may elect to pay the Member within 30 days of when she leaves. There shall be no fee or penalty for prepayment of such loan by the Cooperative. d. Designated Beneficiary in case of Death. If a Member passes away, the payment will go to the Member’s Designated Beneficiary(ies), whose name appears in the Statement of Information of that Member. If a Member has passed away and has not named a 12 Designated Beneficiary, or if the Cooperative cannot find the ex‐Member or Designated Beneficiary after reasonable effort, the Cooperative will not be obliged to distribute to that Member, her Designated Beneficiary, or any other heir or beneficiary of that Member.
I. How to Resolve Conflicts
1. When a conflict arises between Members or between a Member and the Cooperative that cannot be resolved through good faith discussion, either party may elect to submit to binding arbitration. The venue for arbitration shall be agreed to by the parties to the arbitration, or if the parties cannot agree, at a venue selected by the EAC.
2. All arbitration decisions shall be final, binding and conclusive on all the parties to arbitration, and legal judgment may be entered based upon such decision in accordance with applicable law in any court having jurisdiction to do so.
3. The opposing parties shall agree to each pay half the cost of binding arbitration procedures.
J. Additional Provisions
1. Complete Agreement
This Agreement and the Articles of Organization constitute the complete and exclusive statement of the Members with respect to the subject matter herein and therein and replace and supersede all prior written and oral agreements or statements by the Members. If there is any conflict between the provisions of this Agreement and the Articles of Organization, then the provisions of this Agreement, to the extent permitted under California law, shall control.
2. Mandatory Review of Operating Agreement
Upon the occurrence of any of the following events, the Cooperative will appoint a committee to review and recommend to the Cooperative amendments to this Agreement. The committee must deliver its recommendations at a Monthly Member Meeting no less than six (6) months after the occurrence of the triggering event.
a. A change in the Approved Purpose of the Cooperative.
b. When the total number of Members reaches twelve (12).
c. When total revenues from Worker-Owned Technology Projects exceeds $100,000.
3. If a Member is Sued by Someone Outside of the Cooperative
All Members will be indemnified and held harmless by the Cooperative from and against any and all claims of any nature arising out of a Member's participation in Cooperative affairs. A Member will not be entitled to indemnification under this section for liability arising out of gross negligence or willful misconduct of the Member or the breach by the Member of any provisions of this Agreement. This means, for example, that the Cooperative will compensate and help to defend a Member who is sued for damages that occur when the Member is working for the Cooperative.
4. Members Will Not Be Liable for Good Faith Mistakes
If a Member is acting in good faith and in service of the Cooperative, and if she makes a mistake or error in judgment, or commits an unintentional act or omission, the Member will not be liable to the Cooperative or to any other Member for the mistake or error. The Member will be liable only for acts and omissions involving intentional wrongdoing.
5. Gender Pronouns
Even though we typically use “she” and “her” throughout this Agreement, these words should be interpreted to mean “he, she, or they” or “his, her, or their.”
6. The Bold Headings Are Not a Legally Binding Part of This Agreement
We have included very descriptive headings in this Agreement, in order to make it easy to read and navigate. However, these bold headings shall not be considered to be a legally binding part of this Agreement.
7. How to Provide Notice to Members
Any time that a Member or the Cooperative is required to give notice to the Members, the notice shall be given by any of the following methods: 1) Notice may be mailed to the physical addresses of the Members, in which case notice shall be considered given three business days after place the notice in the mail with first class postage; 2) Notice may be delivered by email or text to the email addresses and phone numbers provided by Members, in which case notice shall be considered delivered when the member replies to the email and acknowledges receipt; 3) Notice may be delivered in person, in which case notice shall be considered delivered when the notice is placed in the hands of the Member, and 4) Notice may be delivered by telephone, in which case notice shall be considered delivered when the receiving Member voices acknowledgment of the notice.
If any provision of this Agreement is held by a court to be invalid or unenforceable, Members agree that the provision shall be reduced in scope by the court only to the extent deemed necessary by that court to render the provision reasonable and enforceable, and the remaining provisions of this Agreement will not be affected or invalidated as a result.
9. This Agreement is Binding on Successors
This Agreement and the terms and conditions contained in this Agreement apply to and are binding upon the Member's successors, assigns, executors, administrators, beneficiaries, and representatives. the Members hereby agree to all of the terms and conditions in this Agreement.